Sauvie Island Fire Department
District Manager Position
GENERAL INFORMATION
• This is a part-time position with the Sauvie Island Volunteer Fire Department. The District Manager is responsible, through study and consultation with the Fire Chief and the Board of Directors, for developing recommendations for the protection of life and property in the community. Administrative duties include planning, directing, and controlling departmental activities including recruitment of personnel, purchase of equipment, control of expenditures, preparation of budget estimates, and the assignment of personnel and equipment. This position is expected to be 10 hours a week.
• This recruitment will be used to establish a list of qualified people for the current vacancy and may be used to fill additional vacancies as they occur.
• Specific questions regarding this position should be referred to Josh Townsley, Board Member, at Jct@jctownsley.com.
COMPENSATION
$600 - $825 a month DOE.
QUALIFICATIONS
• Bachelor degree or equivalent experience.
• Proficiency with Office software including Word and Excel.
• Background in fire service or emergency medicine field preferred, but not required.
Open: May 1st, 2008
Close: May 16th, 2008
Sauvie Island Fire Department is an equal opportunity affirmative action employer committed to a diverse work force.
DUTIES AND RESPONSIBILITIES
1. Directs and oversees day to day activities of the Fire Department;
Prepares required reports documenting fires and fire calls including monthly and annual statistical reports. Is responsible for the records management systems.
Maintains a variety of files on personnel, scheduling, correspondence, training, attendance, and general information.
Ensures department maintains an acceptable fire incident reporting system and submits fire incident data to state and federal agencies.
Responsible for obtaining and applying for grant funding.
Controls the expenditure of departmental appropriations as set forth in District policy.
Meets with elected or appointed officials, other Fire/EMS officials, community and business representatives and the public on all aspects of the Departments’ activities.
Attends conferences and meetings to keep abreast of current trends in the field; represents the Fire Department in a variety of local, county, state and other meetings.
Ensures training, equipment, and personnel meet local, state, and federal specifications.
Responds to inquires from community and other agencies.
2. Plans and directs District policies and operations.
Establishes policies and procedures for fire and rescue services in accordance with Board policies.
Supervises and coordinates the preparation and presentation of an annual budget for District; directs the implementation of the Departments’ budgets; plans for and reviews specifications for new or replaced equipment.
Recommends purchases, prepares specifications, and solicits bids for various equipment needs.
Prepares and submits monthly reports to the Board of Directors regarding the Departments’ activities and prepares a variety of other reports as appropriate including the annual report of activities.
Makes recommendations to the Board of Directors regarding problems, long range planning, and needs of the division.
Develops general policies for the administration of the department.
Plans departmental operation with respect to equipment, apparatus, and personnel; supervises the implementation of such plans.
3. Recruit, Train, and direct the activities of volunteer fire fighters in order to ensure that trained fire fighters are available in the event of a fire.
Recruit and orient volunteer fire fighters.
Ensure a high level of morale among fire fighters.
Facilitate the training of volunteer fire fighters.
Evaluate the performance of fire fighters.
Discipline firefighters if necessary.
Ensures volunteers meet and maintain District standards of ethics and professionalism.
WORKING CONDITIONS
Work is typically performed in an office environment. Extensive computer, communications equipment (radios) and general office equipment use. Occasional travel associated with meetings, training or fire situations. Requires flexibility to work overtime, irregular work schedule, weekends, and evening meetings.
HOW TO APPLY
To apply, you must submit:
1. Resume with detailed work history.
2. A cover letter, no more than two pages, that describes your a) experience or training in managerial and/or administrative field b) experience, if any, in a fire services or emergency medicine field, and c) computer skills including specific programs in which you are proficient.
Only those applicants whose background most closely matches the needs and the requirements of this position will be contacted for an interview.
If you have a disability and need an alternative format in order to complete the employment process, you may call (503) 621-1242. Please be prepared to leave a message describing the alternate format needed.
SEND completed application materials to
Sauvie Island Fire Department
18342 NW Sauvie Island Road
Portland, OR 97231.
You may email materials, if necessary, to Jct@jctownsley.com
They must be received by 6 pm of the close date and must be complete and legible.